Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – September 10, 2009 – 6:00 pm
Present: Chairwoman, Karen Day; Selectman, Jarvis Adams, IV; Selectman, Aaron Kullgren,
Minutes: Administrative Assistant, Debra Davidson
Call to order: Chairwoman Day opened the meeting at 6:00 pm.
Appointments:
6:15 – Kenneth Young – Mr. Young came before the Board to discussed his concerns with the building that is being done on Ice House Lane. The property is owned by Diane Boilard. Mr.Young went on to read a time line of the happenings surrounding this building permit. Mr. Young provided the Board of Selectmen with a statute on the shoreline protection, stating he was never initially notified of this intent to build. He is an abutter and by State Statute, he should have been notified prior to the building. The RSA’s Mr. Young was referring to are RSA 483- B:5-b; 483- B:8 & 483-B: 4
Mr. Young stated he believes he was not provided adequate time or notification to respond to this letter he received from the State after the approval for the septic system install. The property owner should have notified all abutters before any building had begun. Mr. young believes that the bulldozers have gone over the property lines and has violated the abutter rights.
Selectman Adams reiterated what he believes to have taken place. Mr. Young concurred and continued to explain his position on this situation.
Selectman Adams stated Shoreline Protection is governed by the State and is not monitored by the town.
Chairwoman Day wondered if there is a step the town missed.
Mr. Young was told that Ms. Boilard would be meeting with the Planning Board on Monday, September 14th to discuss this matter. That would be the time Mr. Young should go and express his concerns and opinions.
Mr. Young asked that the Board do some research and find out what is going on at the lake.
Selectman Adams asked Mr. Young to attend the Planning Board meeting on Monday. Mr. young stated he would be there.
Adams further asked Mr. Young what it was he wanted the Selectmen to do?
Mr.Young stated he wanted them to go to the site, do some research and make sure things are done properly.
All three Selectmen thanked Mr. Young for bringing this to their attention.
Mr. Young thanked the Board for listening to his concerns.
Approval of minutes:
Selectmen approved the September 3, 2009 minutes as written.
Sign Documents:
Accounts Payable - Selectmen signed A/P invoices. They discussed the amount of books continuing to be purchased by the Library. Selectmen instructed Administrative Assistant, Davidson to contact Library Trustee, Maryann Grant and invite them to the next meeting. When at the meeting the Board will discuss the continued expenditures, the thermal imaging report and the roof repair contract with the Trustees.
Oak Park Rental –Selectmen asked what the event is that Richard & Linda Griffing have requested a rental agreement for. Administrative Assistant, Davidson explained the event is a fundraiser; it is a motorcycle poker run. She further explained the funds raised would be going to head injured people, fallen marine families and a scholarship fund in the name and memory of Dennis Flint. Selectman Adams stated he has a conflict with this and will not sign the contract, as his band is playing at the event. Discussion followed, Chief Giammarino had some concerns, however Giammarino has the authority to determine if a police presence is necessary or not, this call is up to the Chief. Whereas, all documents are signed, insurance certificate was provided and all fees were paid, Selectmen signed the rental
agreement.
Old Business:
Tree bids- Bids will be opened on September 17, 2009 at 6:00 pm. Discussion followed, as Town Forester, Karla Allen had contacted Chairwoman Day and expressed some concerns she had about how this bid was handled. Ms. Allen will be present for the bid opening. Administrative Assistant discussed she has spoken to the Temple Road Agent, Tim Fiske who stated they used a company called ProBark to chip their debris from the December storm. Administrative Assistant was instructed to contact ProBark and arrange for the brush at Oak Park to be chipped as soon as possible.
Beavers – Mr. & Mrs. Kokal approved the Town removing the beavers that are on their property. Mrs. Kokal also expressed concern of the beavers on Gulf Road. Administrative Assistant was instructed to contact the owners of the property located on Gulf Road and ask for permission for the beavers to be removed. Administrative Assistant, Davidson will report back to the Board.
Flagpole at Oak Park – Discussion followed regarding the Mountaineers installing a flagpole at Oak Park. Administrative Assistant, Davidson was instructed to contact Ted Jarest and find out exactly where they intend to install the pole. Davidson reported to the Board that the Mountaineers have had a scoreboard donated; it will be mobile and not permanently installed. Davidson was instructed to verify this would meet the sign ordinance specifications.
Extra Oil Delivery in January – The additional oil delivery was due to an automatic delivery.
New business:
Mail – Selectmen reviewed the incoming mail.
Budgets – year-to-date budgets were reviewed. Selectmen Kullgren expressed concern that Departments don’t seem to be conserving on funds; the budget is being spent as if a spending freeze was not in place. Selectmen would like departments to be reminded they have requested a 5% cut in budgets and to indicate where they all intend on saving. Selectmen would also like the Library Trustees to be at the next meeting.
Beach – Administrative Assistant reported someone had thrown a picnic table into the lake at Sunset Lake. Highway crew removed the table.
Request for Proposals – Administrative Assistant Davidson was instructed to mail out RFP’s for assessing and legal services.
School Board – School Board Representative, John Gryval requested the Selectmen hold a meet & greet with the School Board rep. on October 1, 2009. Selectmen discussed this; they would like to have the School Board reps., John Gryval, Gail Cromwell & Butch Estey meet on October 1, at7:30 pm. Davidson will contact Mr. Gryval and inform him of this.
Streetlights – The GIVers have asked if they could decorate the streetlights with cornstalks before the Harvest Fair. Selectmen approved this request.
Brownfield program – Administrative Assistant, Davidson discussed possibly applying for Brownfield funds for improvements at the Longblock and/or Coffee shop. Davidson will contact the DES and speak to the appropriate person to see if there are funds for this type of a project.
Administrative Assistant reminded the Board she would be on vacation next week, she has contacted Kathy Carpenter to do minutes, has not heard anything back from Ms. Carpenter. Selectmen asked if Davidson would attend the meeting and take minutes. Davidson indicated provided she could have a vacation day another day.
Adjournment: With no further business the Chairwoman Day adjourned the meeting at 8:10 pm. The next scheduled Selectmen’s Meeting will be Thursday, September 17, 2009 at 6:00 pm.
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